2026 Expense Tracking Log
Owner: Mahdi Moradi Status: Draft Version: 1.0.0 Last Updated: 2026-03-19 Applies To: Bornara AI
Overview
This is the master expense tracking log for Bornara AI's 2026 fiscal year. It replaces the external Excel spreadsheet with an in-repo markdown version for version control and auditability. Use this alongside the Expense Tracking Guide for detailed recording rules and the CRA Compliance Guide for documentation requirements.
Expense Log — 2026
Column Reference
| Column | Description |
|---|---|
| Date | Date of expense (YYYY-MM-DD) |
| Category | Expense category (from T2125 mapping) |
| Description | What was purchased or paid |
| Amount | Total amount paid |
| Deductible Amt | Amount deductible (some are partial, e.g., meals at 50%) |
| T2125 Line | Which T2125 line it maps to |
| Receipt? | Yes / No — is the receipt on file? |
| Payment Method | Cash / E-transfer / Credit card / PayPal |
| Notes | Additional context |
T2125 Line Quick Reference
| T2125 Line | Category |
|---|---|
| 8521 | Advertising |
| 8690 | Insurance (business %) |
| 8710 | Interest — mortgage (%) |
| 8760 | Business taxes (%) |
| 8810 | Office expenses |
| 8811 | Office stationery/supplies |
| 8860 | Professional fees |
| 8960 | Salaries/wages |
| 9060 | CCA (depreciation) |
| 9180 | Telephone/utilities (%) |
| 9200 | Other expenses |
| 9281 | Motor vehicle expenses |
| 9945 | Business-use-of-home |
Q1 2026 (January – March)
| Date | Category | Description | Amount | Deductible | T2125 Line | Receipt? | Payment | Notes |
|---|---|---|---|---|---|---|---|---|
Q2 2026 (April – June)
| Date | Category | Description | Amount | Deductible | T2125 Line | Receipt? | Payment | Notes |
|---|---|---|---|---|---|---|---|---|
Q3 2026 (July – September)
| Date | Category | Description | Amount | Deductible | T2125 Line | Receipt? | Payment | Notes |
|---|---|---|---|---|---|---|---|---|
Q4 2026 (October – December)
| Date | Category | Description | Amount | Deductible | T2125 Line | Receipt? | Payment | Notes |
|---|---|---|---|---|---|---|---|---|
Annual Summary
| Category | T2125 Line | Q1 | Q2 | Q3 | Q4 | Total |
|---|---|---|---|---|---|---|
| Advertising | 8521 | |||||
| Insurance (business %) | 8690 | |||||
| Interest — mortgage (%) | 8710 | |||||
| Business taxes (%) | 8760 | |||||
| Office expenses | 8810 | |||||
| Office stationery/supplies | 8811 | |||||
| Professional fees | 8860 | |||||
| Salaries/wages | 8960 | |||||
| CCA (depreciation) | 9060 | |||||
| Telephone/utilities (%) | 9180 | |||||
| Other expenses | 9200 | |||||
| Motor vehicle expenses | 9281 | |||||
| Business-use-of-home | 9945 | |||||
| Total |
Wage Payment Log
Narjes (Wife) — Wages
| Date | Hours | Tasks Performed | Rate | Amount | Payment Method | Receipt Signed? |
|---|---|---|---|---|---|---|
Children — Wages
| Date | Child | Hours | Tasks Performed | Rate | Amount | Receipt Signed? |
|---|---|---|---|---|---|---|
Home Office Calculation (Annual)
Office area: _____ sq ft
Total home area: _____ sq ft
Business use percentage: _____ %
Mortgage interest: $_____ × ___% = $_____
Utilities: $_____ × ___% = $_____
Internet: $_____ × ___% = $_____
Property tax: $_____ × ___% = $_____
Home insurance: $_____ × ___% = $_____
Repairs (common): $_____ × ___% = $_____
Total home office deduction: $_____
Mileage / Vehicle Log
| Date | From | To | Purpose | KM | Fuel Cost | Parking | Notes |
|---|---|---|---|---|---|---|---|
Annual vehicle summary:
Total business KM: _____
Total personal KM: _____
Business percentage: _____ %
Related Documents
- Expense Tracking Guide — Recording rules and CRA requirements
- CRA Compliance Guide — Documentation folder structure
- CRA Templates — Receipt and timesheet templates
- Tax Optimization Plan
- Revenue Model